Witivio Documentation

# Manage Rooms and Resources in Calendar Pro

Rooms turn your Calendar Pro into a booking calendar for shared items such as meeting rooms or equipment. Once a calendar is in rooms mode, every event can be assigned to a room, so your team can see at a glance what is booked and when.

You need editing rights on the calendar to add, rename, or remove rooms.

# Open room management

Room setup lives behind the toolbar. Open it first, then add or remove rooms.

  1. 1

    Open your Calendar Pro tab.

  2. 2

    Click the More options (···) button in the toolbar at the top of the calendar.

  3. 3

    Select Manage rooms from the menu.

    A dialog opens listing the rooms already set up for this calendar.

# Add a room

  1. 1

    Open Manage rooms from the More options (···) menu.

  2. 2

    Click Add a room.

  3. 3

    In the new Room field, type a name, for example Meeting room A or Projector 1.

  4. 4

    Repeat for each room you want to add.

  5. 5

    Click Save to store your rooms.

    Give every room a name before you save. A room with an empty name cannot be saved.

You can add up to 3 rooms on the Free plan. To add more than three rooms, you need a Calendar Pro Premium subscription.

# Remove a room

  1. 1

    Open Manage rooms from the More options (···) menu.

  2. 2

    Find the room you want to delete in the list.

  3. 3

    Click Remove next to it.

  4. 4

    Click Save to confirm your changes.

# Book a room in an event

On a rooms calendar, the event form includes a Room field so you can reserve a room while you create the event.

  1. 1

    Create a new event with the New button, or open an existing event.

  2. 2

    In the Room field, search for and select the room you want to book.

  3. 3

    Fill in the rest of the event details and click Save.

With a Premium license you can pick from all your rooms. On the Free plan, the room picker on the event form is limited to the first three rooms.

For more on filling in event details, times, and colors, see creating and managing events.

# How rooms mode affects calendar views

When a calendar is in rooms mode, the available views are Month, Week, and Day. The Agenda view is not available in rooms mode, so it does not appear in the view selector or in the calendar settings.

When you switch a calendar from standard mode to rooms mode, any events that are not linked to a room are hidden in rooms mode.

# Next steps

← Managing Permissions →