How to use the Booking Room Pro add-in in Outlook

The Booking Room Pro add-in allows you to easily share room reservations via email in Outlook. Follow these steps to ensure the add-in is installed and learn how to use it effectively.

Step 1: Install the Booking Room Pro add-in

For the new Outlook & Outlook on the web:

• Open Outlook and click on More apps in the navigation bar.
• Select Add apps to open the Microsoft AppSource store.
• Search for Booking Room Pro in the search bar.
• Click Add to install the add-in.

For classic Outlook (desktop app):

• Click on File > Manage Add-ins (this opens a browser window).
• In the Manage Add-ins section, search for Booking Room Pro.
• Click Add to install it.

Step 2: Use Booking Room Pro to share room reservations

• Create a new email in Outlook.
• Click on the add-ins button in the email toolbar to view all installed add-ins.
• Select Booking Room Pro from the list.
• The add-in will open on the right panel, displaying all room reservations registered in Microsoft Teams.
• Select the reservation you want to share.
• The selected room booking will be inserted directly into the email body as structured details.
• You can now send the email as usual to your recipients.

Step 3: Manage the add-in

• To enable or disable the add-in, go to Manage Add-ins in Outlook settings.
• If you experience issues, try removing and reinstalling the add-in from Outlook’s AppSource.

This process ensures a seamless way to share room reservations using Booking Room Pro in Outlook.